SET THE NEW PACE FOR BUSINESS
With fileSMART, launch into a new level of efficiency and productivity with document management and workflow automation.
What we Do
Copy Systems delivers document management and workflow automation software that enables you to digitize and optimize the processes that power the core of your business. By removing the tedious, manual tasks that drain your team’s energy, your knowledge workers are free to focus on the projects that drive productivity and profit. Set a new pace for business with office automation solutions.
Content Management
Content Management
As your organization grows, so does the information it acquires. Easily keep track of everything with a content management system.
Digital Transformation
Digital Transformation
Adaptability is key in any industry. Whether you’re big or small, make sure you’re on the leading edge with a strong digital transformation strategy.
Content Management Systems
Improve business processes and overall efficiency within your organization with our Content Management System (CMS) solutions.
Think of Content Management as more of a business strategy than just software applications. Content Management starts with the process of organizing your data so it can be easily managed, controlled and shared.
DocuWare
DocuWare transforms paper and manual processes into digital, automated workflow, empowering your team to refocus on projects that drive innovation, growth, and profitability.
With this innovative document management and workflow automation software, digitize and optimize the processes that power the core of your business. By removing the tedious, manual tasks that drain your team’s energy, your team is free to focus on the projects that drive productivity and profit.
DM Connect
DMConnect transforms hardcopy documents and manual tasks into digital, automated workflows, freeing your team to focus on projects that boost productivity and business growth.
This KYOCERA application captures, indexes, organizes, and routes documents directly from your MFP to your DMS, streamlining secure storage, retrieval, and sharing while supporting customizable workflows and strong security controls.
Digital Transformation
The wave of digitization sweeping organizations of every size is real, and its many benefits are reshaping the competitive landscape. Get ahead with digitization.
FROM DIGITIZATION TO BUSINESS AGILITY
From manufacturing to retail and healthcare to government, organizations across the world are discovering the benefits of digital transformation.
The journey, milestones, and rewards of digital transformation vary between leaders, teams and companies. Many start with the easiest step toward digitization: getting rid of paper. For some, it’s decentralizing decision-making with mobile apps. For others, it’s process reinvention through analytics and big data.
The net results are the same: digital-first thinking, knowledge worker empowerment, reliable automation, and new levels of business agility.
GO PAPERLESS
Digitizing paper documents is the easiest first step toward digital transformation and the fastest way to reclaim bottom-line cost savings.
Cut Costs
Savings extend well beyond the cost of paper (which is substantial). Toner replacements, MFP upgrades, and postal costs also decrease. Also, save money by eliminating bulky filing cabinets and reclaiming expansive storage areas.
Improve Security
Prevent data tampering by limiting the access of important documents and information to specific people. Improve disaster recovery by ditching hard to replace filing cabinets with archived digital files.
Streamline Operations
Reduce total process cycle times by 75% in key processes across accounts payable, HR, contracts, legal, and other core business operations.
AUTOMATE COMMON PROCESSES
When your team no longer needs to perform manual data entry, routing, and archiving of documents, they can focus on work that drives innovation and profit.
DRIVE EFFICIENCY
Build configurable, ad-hoc workflows for smarter work environments. Increase capacity and add document management capabilities quickly, using current resources.
REMOVE RISK
Implement rules, logic, and standards that secure and enhance control over business-critical information. Immediately flag exceptions for rapid, focused response.
IMPROVE PROFITS
Go beyond bottom-line efficiency: leverage your new page of performance on innovative work that contributes to top-line growth, revenue, and profitability.
EMBRACE THE MOBILE WORKFORCE
The agile, digital business thrives with the inherent flexibility of mobile workers. Embrace the anytime, anywhere, any-device model of productivity.
ANYTIME
Time zones and hectic travel schedules are no longer a hurdle. Keep business moving in an asynchronous world.
ANY PLACE
Keep connected anywhere in the world: on the road, from a home office, in a satellite office, or anywhere with a network connection.
ANY DEVICE
Use any device—smartphone, tablet, or laptop—on Mac, Windows, iOS, or Android, and connect with WiFi or 4G. All technologies are welcome!
GET AHEAD OF COMPLIANCE
Traditionally viewed as an institutional hindrance, compliance mandates around information security and transparency can drive significant business benefits beyond avoiding fines and litigation.
DATA INTEGRITY
Compliance ensures high data integrity and that all information processed is complete, accurate, and stored with administrative, physical, and technical safeguards to ensure it is not inappropriately altered, damaged, or deleted.
INHERENT PRODUCTIVITY
Make sure your team’s digitized information is accessible so they can execute processes with speed, accuracy, and confidence. Productivity and profitability are the result.
CUSTOMER EXPERIENCE
Data security, user privacy, and information availability are key to delivering a positive customer experience. Exceed expectations and build confidence as a modern digital business.
MOVE TO THE CLOUD
Today, the value of cloud is overwhelmingly clear. Scale, power, and mobility are within reach to any organization, and high-value solutions like workflow automation and document management can be acquired with surprising ease.
For every organization, Cloud CMS is part of the future. For many, it is the only future.
FINANCIAL FLEXIBILITY
Applications like cloud document management and workflow automation are bought by the sip rather than by the gallon. Services can be acquired via operational expense versus capital expense.
OBVIOUS PATH TO VALUE
Cloud workflow and document management services follow a path of try first, buy small, and scale up. This is a 180-degree flip from traditional structure of buy big, implement, and hope it sticks.
ADMINISTRATIVE SIMPLICITY
The burden of security, redundancy, and scalability are shifted to the cloud services provider. Business owners focus on process optimization and worker productivity.